Today, the discussion about working remotely is far more heated than ever. As coronavirus is spreading across the globe at a rapid speed, employers, to ensure a healthy work environment, are encouraging their employees to work remotely. We should all remember that the health and life of our employees always comes first, so let’s consider how we can help them be safe (and to keep our data secure at the same time).
As an employee of Famoc, a place where you can find a lot of understanding and support from our management board, I myself decided to work from home. In the middle of my work I stopped for a minute and realized that I managed to fulfill all of my today’s duties by working only on my… smartphone! That’s right – I didn’t need a PC or laptop for any part of my current work (and I won’t need it still in upcoming days), so I decided to share my exciting „findings” with you – by writing this article on my phone, of course 🙂
Let’s start with the security part, cause as you may know – that’s what Famoc likes the best. Firstly – equip your workers with YubiKeys (a handy dongle that can be used for secure login). There’s a lot of ways to use them and all of these ways enhance your company’s security, so trust me – you won’t regret it. Then, configure a VPN (Virtual Private Network) for your workers. Your employees will be then able to use a secure network connection by configuring company’s VPN in an application such as FAMOC VPN or OpenVPN (which is free and can be downloaded from App Store or Google Play). You can never be too secure, so also remember to force multi-factor authentication for your VPN connection. As a second factor your employees can use YubiKey mentioned above (that’s just one case when this security key comes in handy – learn about this method from our 2minutes2understand video). YubiKey can be easily used with a smartphone, because all you have to do to use it as second factor is to tap and hold it on the back of your phone where the NFC antenna is located.
Of course remember to force multi-factor authentication for every service or resource that your employees use and that may contain sensitive company data. Always use a simple success formula for authentication: something you know, something you have and something you are. By forcing this rule and encouraging your employees to use multi-factor authentication for their email account, GDrive, Slack and any other app that they use on their phone, you enhance your company’s data security and prevent it from leakage.
If you want to comprehensively secure all of your company devices, you should consider MDM/EMM solutions (if you haven’t already). Mobile Device Management or Enterprise Mobility Management systems help companies to manage, secure and monitor their mobile fleet – with these solutions you can enforce restrictions, set PIN and password policies, control applications, force OS updates and many more. I have no doubt that you all understand how important all of these actions are. If you want to ensure safe remote work for your employees, you should consider implementation of MDM/EMM solutions.
There’s a lot of ways to ensure safe remote work for your employees. Security rules mentioned above are just some of the possibilities, so we encourage you to search for the ones that will be the best for your company. No matter what you choose, always remember about safety – both your employees and your company’s data. And once you’ve secured your mobile devices, you can think about ways to make remote work easier – this topic was raised by Paweł Pilarczyk in an interesting article at ITbiznes.pl (please note that this article is in polish).